What to Know When You Arrive at Convention

AAUW’s 2017 National Convention in Washington, D.C., is just a few days away, and we’re so excited that you’ll be joining us. As you prepare for the trip, here are some helpful things to know.

Location

Convention is being held at the Renaissance Hotel in downtown Washington, D.C.

Renaissance Washington D.C. Hotel
999 9th St. NW
Washington, DC 20001
202.898.9000

If you’re traveling by plane (landing at Ronald Reagan National Airport) …

The two easiest ways to get to the Renaissance Hotel from Ronald Reagan National Airport (DCA) are taxi and metro.

  • Taxi: Taxis are readily available from the airport to the hotel. The average fare is about $25.
  • Metro: You can easily get to the hotel via the Metro. As you exit the airport, use either of the two enclosed bridges on the concourse level to connect directly to the Reagan National Airport station. Take the Yellow Line train toward Greenbelt and exit at the Gallery Place-Chinatown station. The hotel will be about a 20-minute walk from the station.

If you’re traveling by train …

You can also easily get to the hotel from Union Station via the Metro or by taxi.

  • Metro: Take the Red Line train toward Shady Grove or Grosvenor and exit at the Gallery Place-Chinatown station. The hotel will be about a five-minute walk from the station.
  • Taxi: Taxis are readily available from Union Station to the hotel. The average fare is about $10–15.

Parking

Should you choose to rent a car, the Renaissance Hotel provides both valet services and self-parking. The daily guest rate is $45 plus tax for valet parking, and $35 plus tax for self-parking.

What to Bring

AAUW members work on a group activity at a convention workshop.

AAUW members work on a group activity at a convention workshop.

The current forecast for Washington, D.C., during convention is warm. There will be mostly sunny skies with chance of thunderstorms and temperatures in the upper 80s with a low of about 70 degrees.

There is a 50 percent chance of scattered thunderstorms on Lobby Day, Thursday, June 15. Lobby Day will require participants to be on their feet for most of the day traveling to and from their meetings on Capitol Hill, so please be prepared for warm, humid, wet weather and lots of walking and dress accordingly. We recommend staying hydrated and taking breaks when needed.

Most other convention activities will be held indoors at the hotel, which will be air-conditioned. You may want to dress in layers or bring a sweater or shawl to be prepared for variations in room temperature. During convention itself, business casual dress is appropriate for most daytime events; cocktail attire is suitable for the convention banquet.

Hotel Check-in and Registration

For those staying at the Renaissance Hotel, you are welcome to check in beginning at 3 p.m. each day. Hotel checkout is at noon.

Convention registration will be in the Experience Zone in the Congressional Room. Here you will receive your badge, program book, the tickets required for ticketed events, and any additional materials. Attendees must wear their badges at all convention events. Please have your registrant ID on hand at check-in. Note: Your registrant ID is not the same as your member ID. Contact convention@aauw.org if you need to find your registrant ID.

Please check in at registration before attending any convention activities (unless you are volunteering on Tuesday or Wednesday). Registration desk hours are listed below.

Wednesday, June 14 10 a.m.–6:30 p.m.
Thursday, June 15 7:30 a.m.– 9 p.m.
Friday, June 16 8 a.m.–6 p.m.
Saturday, June 17 8 a.m.–1:30 p.m.

Attendees arriving early for Wednesday’s Conference of State Presidents, Conference of Fund Chairs, or Conference of State Program Vice Presidents will be able to check in early from 4 to 7 p.m. on Tuesday, June 13.


Provided Meals

Four women of all ages listen during a workshop.

AAUW members attended a wide range of workshops that highlighted individual and state and branch development.

The opening night dinner and Friday luncheon are included in the cost of registration for full convention attendees. Attendees are responsible for all other meals.

2017 AAUW Banquet

Friday night’s banquet honoring Associate Justice Sonia Sotomayor and Tererai Trent, Ph.D., is not included in the cost of registration and is a separately ticketed event. If you purchased a ticket for the banquet, it will be included with your other registration materials upon check-in. You must show your ticket to enter the banquet. Guests must also show a ticket and their names must be listed in your registration.

Attendees cannot bring large backpacks or bags to any convention event. Photos taken at any event may only be used as personal mementos and may not be published.

Accessibility

Event facilities are accessible for attendees with disabilities. If you requested any specific assistive equipment, please alert a volunteer or staff member when you check in and she or he will tell you where you can pick up the equipment. Attendees must provide identification while using the equipment, and the equipment must be returned before attendees leave the convention.

Voting

Eligible voters are all individual members of AAUW, including life members, who have paid their full national dues by 9 p.m. ET, April 17, 2017. The ballot includes candidates for the AAUW Board of Directors, proposed amendments to the AAUW Bylaws, and proposed changes to the AAUW Public Policy Program.

Convention attendees who have not already voted may vote online in the Experience Zone (Congressional Room) until 9 p.m. ET on Thursday, June 15. Voting also continues remotely until that time. Legal requirements for notice of business preclude proposing amendments and voting from the floor at convention.

To vote online from convention, you must use your member number and PIN number, which was emailed to members in April and also mailed to members in the spring issue of AAUW Outlook. Election results will be announced simultaneously at convention on Friday morning, via email, and on the AAUW website.

For more information, visit our AAUW National Election page.

Convention Volunteers

If you have signed up for a volunteer shift at the convention, please report to the volunteer office in the Lafayette Room 15 minutes before your shift begins. If you haven’t yet signed up for a shift, you’re welcome to do so at the volunteer check-in desk in the volunteer office.

We’re so excited to join hundreds of AAUW members and supporters from across the country as we connect, renew, and explore in the nation’s capital. If you have any questions that haven’t been addressed, please contact us at convention@aauw.org.

See you in Washington, D.C.!

By:    June 12, 2017